Workshops and seminars: AI at work, Article 4
Half a day. Your team leaves with five practical use cases for your own work and knows which rules apply.
AI literacy under Article 4 of the EU AI Act means that everyone in your company who works with AI knows what it does, what it does not do, and which rules apply. Our in-company workshops cover that in half a day, with examples from your own processes, an attendance list, and a one-page set of rules. Demonstrable, the way the AI Act asks. Optimi is an AI process optimization agency in The Hague for companies with 10 to 100 employees.
Who the workshops are for
They are for management and the 5 to 15 people who do the administrative work. They are for companies that already work with Copilot or ChatGPT and need to show their AI literacy. And they are for accounting firms and trade groups that want a seminar for their clients or members.
Article 4 in plain language
Since February 2, 2025, the AI Act requires companies to make sure that employees who use AI have enough knowledge. In the Netherlands, it has been enforced since August 2026. This applies even if you "only" have Copilot in Outlook. What counts as "enough" depends on the role: a planner who has a draft email written needs different knowledge than the account manager who puts client data into a tool.
The AI Act does not ask for a diploma. It asks that you can show what you have done. That is why every session ends with an attendance list, a short quiz, and a one-page set of rules for your work floor.
Six formats, at your site or on request
All formats take place at your site. We organize open seminars in The Hague on request. There are no fixed dates and no prices on the site.
| # | Format | Who it is for | Duration | What you take away |
|---|---|---|---|---|
| W1 | AI at work | 8 to 15 people: management and the people who do the administrative work | Half a day, at your site | Five use cases from your own processes, ranked; one prototype candidate |
| W2 | AI literacy under Article 4 | Everyone who uses or will use AI; groups of up to 25 | 3 hours, at your site or a seminar in The Hague | Knowledge by role, the company rules, an attendance list, and a quiz |
| W3 | Executive session: the AI Act, GDPR, and accountability | Owner or managing director, management team, IT or finance lead; 3 to 8 people | 2 hours | A draft AI policy on one page, a started AI register, and a decision list |
| W4 | From process to prototype | Operations manager plus 2 to 4 key users of one process | 1 day | The process mapped, systems and exceptions named, approval points recorded |
| W5 | Sector seminar | Owners and managers from one sector: wholesale, logistics, or accounting | 2 hours, in The Hague or at the host's site | The three most common bottlenecks in your sector and a self-check |
| W6 | Working safely with business AI | Employees of a company going live with an AI workplace; groups of up to 20 | 2 hours | Everyone can search, ask, check sources, and approve agent output; dos and don'ts on one page |
How a workshop day runs
A half day of "AI at work" looks like this:
- 9:00 AM What AI does and does not do, in ten minutes and without jargon.
- 9:15 AM Three examples from your own processes, prepared by us.
- 10:00 AM In groups: what do you retype? Which email do you answer again every day?
- 11:00 AM Fill in the use case canvas: five opportunities, ranked by hours saved and ease.
- 12:00 PM The rules: what is allowed, what is not, and who approves. Attendance list and quiz.
- 12:30 PM A written next step. Done.
Lead time
Two weeks from request to workshop. Half a day or a full day, depending on the format. Open seminars in The Hague on request.
What you can count on
- Examples from your own work, not a standard deck.
- Article 4 explained as it is: an ongoing duty, not a checkbox.
- Evidence that counts: attendance, a quiz, and a one-page set of rules.
- Trainers with a background in process analysis and building software, not only in presenting. Team
- No sales pitch: the scan comes up once, at the end.
Read more
01, RESULT
- An agenda tailored to your sector and systems.
- A use case canvas with five filled-in opportunities, ranked by hours saved and ease.
- Slides and a one-page "rules for the work floor" in plain language.
- An attendance list and a short quiz
- the evidence for the literacy duty.
- Optional
- a proposal for a scan, only if the group asks for it.
02, HOW WE WORK
-
Intake call
your sector, your systems, and the level of the group.
-
We prepare three examples from your own processes, not from a standard deck.
-
The workshop, at your site
half a day or a full day, depending on the format.
-
A summary
the use case list, an attendance list for AI literacy, and a written next step.
FAQ
FAQ
How does the workshop help us show compliance with Article 4?
You get an attendance list, a short quiz, and a one-page set of rules for your work floor: the evidence the AI Act asks for. Article 4 is an ongoing duty, so we also agree when new employees and new tools get a refresher.
How many people can join?
The use case workshop works best with 8 to 15 people: management plus the colleagues who do the administrative work. The literacy session takes up to 25 participants per group. For larger companies, we split the group in two on the same day.
Do participants need to be technical?
No. We talk about work, not technology: which email comes in, what you retype, who approves. Anyone who can open a spreadsheet can take part. Your IT lead is welcome but not needed.
Can it take place at our site?
Yes, and that is the default. In-company works better because we can use your own systems and documents. We organize open seminars in The Hague on request, for example for an accounting firm that wants to invite its clients.
Is it a sales pitch for the scan?
No. The workshop is designed to stand on its own: you leave with five use cases and the rules. We mention the scan once, at the end, as a possible next step. You can also pick up the use cases yourself or with another partner.
