Your organization already works. We make it work better.

We see where work piles up. And we fix it.

Optimi is an optimization partner in The Hague for organizations with 10 to 100 people. We look at how your company works and improve it. We write software, connect systems, and use AI where it helps. Going from a manual process to a working prototype takes 10 business days. Your data stays in the EU, and we follow the GDPR.

How the intake works ↓

Schedule a free intake

Seven services, from first step to finished software

You choose how we start. A scan, a workshop, or a prototype are clear first steps. After that, we build, connect, and maintain the systems that make your organization work better.

#	Service	What changes
01	AI process scan	In two to three weeks, you know exactly where you lose hours.
02	Workshops & seminars	Half a day of practice with five use cases. Your team knows the rules of the EU AI Act right away.
03	Prototype in 10 business days	We turn a slow process into a working prototype on your own systems.
04	Workflow automation & integrations	Outlook, online stores, ERP, and accounting tied together. You enter everything only once.
05	Business AI & agents	One secure AI for your data. Software prepares the work, and a person gives the approval.
06	Custom apps & legacy bridge	The spreadsheet your company leans on becomes an app. Your current software stays in place.
07	Managed AI	After go-live, we keep everything running. Every month, you get a report in plain language.

All services

Examine first, then build

Intake (free). Thirty minutes. You name a task that takes a lot of time. We explain how we would solve it with software, an integration, or AI.

Scan or prototype. A scan shows exactly where your hours leak away. If you choose the prototype, we build the solution right away. Within ten business days, you have a working system.

Go live and support. We take the solution live and move on to the next process. After that, we stay involved. We maintain the systems and make sure everything keeps running securely.

What you get when the scan is done

SAMPLE SCAN · ILLUSTRATIVE

47PROCESSES MAPPED
14OPPORTUNITIES RANKED
430HOURS/MONTH OF MANUAL WORK FOUND

These are example figures for an organization of 40 to 50 employees. Your own scan gives you the exact figures for your situation. Read how the scan works →

Six sectors where hours leak away fastest

Sector	Typical bottleneck
Wholesale	Retyping orders from email and PDF into the ERP.
Logistics & transport	Matching waybills, chasing missing documents, and invoicing late.
Accounting	Chasing client documents by hand every quarter.
Government	Retyping data from separate forms.
Healthcare	Entering the same client data in several systems.
Education	Processing absences and schedules by hand.

Is your company in another sector? The approach stays the same. See all sectors

What changes when the bottleneck is gone

Example cases. Anonymized, and the figures are illustrative.

Technical wholesaler (45 employees): order entry from email, from 42 to 9 hours a week on order entry.
Transport company (60 employees): from CMR waybill to invoice, invoicing from 12 to 3 days after delivery.
Accounting firm (55 employees): one secure business AI, a routine question takes 6 minutes instead of 20.

All example cases

Where your data lives and who can reach it

Your data stays in the EU. We never use your data to train models. We set access by role and make sure a person keeps the final check. Your software complies with the GDPR. We work to ISO 27001, ISO 27701, and ISO 42001. We build systems that are ready for the EU AI Act from the start. Everything runs in one environment that we manage, on European servers.

Data in the EU: we process and store everything on European servers.
GDPR: we arrange the data processing agreement, the register, and the right permissions.
EU AI Act: we determine the risk class for each use and explain to your team how it works.
ISO standards: we work to ISO 27001, 27701, and 42001.

Read the full explanation →

The questions everyone asks

"Where does our data live?" In the EU, in our managed environment. Your data is never used to train models. We follow the GDPR; every subprocessor is listed in the data processing agreement.
"What does it cost, and what does it return?" We don't publish prices. First, we look at the hours you lose today. Then we build a working prototype in ten business days with a fixed scope. You only make a big decision once you see that it works.
"We already tried ChatGPT." A standalone chat window does not solve your problem. We connect AI to your existing systems, such as your ERP or online store. We only use AI where it takes real work off your hands.
"Our systems are old." We see that everywhere in organizations of 10 to 100 people. You don't have to replace your current software. We write the code that lets old and new systems talk to each other.
"My team doesn't have time for this." We ask for very little of their time. We watch how they work today and automate the retyping of orders or the updating of spreadsheets. Your people only need to tell us where it gets stuck.

All frequently asked questions