Less data entry and better margins in wholesale
Stop retyping PDF orders and supplier price lists. We connect Exact or AFAS, automate backorders, and make your wholesale business run faster.
01, WHERE TIME IS LOST
- Sales support retypes incoming PDF orders into Exact or AFAS every day.
- Supplier price changes arrive as unworkable Excel lists.
- Your online store shows stock that the warehouse has already reserved for backorders.
- Backorders are tracked by hand in a separate spreadsheet.
Process diagram
Sales support loses a large part of the day to retyping incoming PDF orders. Suppliers send new price lists every week in awkward formats. Your online store shows stock that the warehouse has quietly reserved for a backorder. In wholesale, everything depends on speed and working without errors, but in practice the day is often a chain of manual corrections between Exact, AFAS, loose Excel files, and the mailbox. We fix that.
Process orders without data entry
A client emails a purchase order as a PDF. Right now, someone reads that email, opens the file, and retypes the item numbers and quantities into the ERP. We automate that process with targeted AI. The model reads the PDF, recognizes the items, even when the client uses a slightly different number, and prepares a draft order right away. Sales support reviews only the exceptions. That saves hours of work a day and prevents typos on large orders.
Prices and stock always in sync
When a supplier raises prices, you want to pass that on right away. Often, processing those lists takes so long that you give up margin in the meantime. Through smart system integration, we connect your suppliers' data directly to your systems. We build apps and online stores that talk to your ERP in real time. When a pallet is in the warehouse, the stock is right online immediately. No delay, no lost sales.
Keep track of backorders and margins
When a shipment arrives in part, the puzzle begins. Who was still owed which box? Manual lists lead to errors. With custom software, we build a clear dashboard for backorders. We pull the data from your ERP and combine it into a workable overview. You see right away which client is waiting, what the current purchase price is, and how much margin is left on the shipment.
From problem to prototype in 10 days
We do not spend months talking about a new IT landscape. You point out the biggest bottleneck. That could be reading in the trickiest purchase orders or updating the price lists. Within 10 business days, we build a working prototype with your data. Everything runs in the EU, we take care of GDPR compliance, and we provide reliable maintenance once the solution is live. Your business already works. We make it work better.
FAQ
FAQ
How quickly can we read in an order PDF automatically?
We build a prototype within 10 business days. You send us a test batch of PDFs. Our AI extracts the lines and prepares them as a draft order in your ERP.
Suppliers send weekly price lists in different formats. Can that be easier?
Yes. Through system integration or a smart parser, we read incoming emails directly. We standardize the data and update your purchase prices in your ERP, with no manual copy-and-paste.
What happens when an item is temporarily out of stock?
We build logic that registers backorders automatically and proactively emails your client about delivery times. As soon as the stock arrives, sales support gets a prompt to complete the order.
